Zoo Assistant Administrative – Part Time

Posted 4 days ago
Milwaukee County, Milwaukee, WI 53226, Openings : 1,
Apply Here Job Description : Interested in joining Milwaukee County? Milwaukee County is searching for authentic people who are out to change the game and bring their whole selves to work every day.

Milwaukee County oversees operations from our Airport, Behavioral Health, Child Support Enforcement, Combined Court Operations, Sheriffs Department, Community Reintegration Center, Human Services, Parks, Public Safety, Public Works, Fleet Operations, Transportation, and at the Zoo. Our departments are also dedicated to our Seniors in the Department on Aging, those with Disabilities, and Veterans Affairs. Our employees also remain committed to serve the cultural, human, recreational and social needs of the entire community.

Milwaukee County offers a wide variety of interesting jobs for people who want to make a difference in our community. Milwaukee County provides a competitive benefit package and is an Equal Opportunity Employer. If disability related accommodations are needed, please contact 414-278-3936.

We are searching for Changemakers to come and join our team and discover our diverse and versatile community of independent spirits and unique talents, we are redefining the way you think about Milwaukee County!

Zoo Administrative Assistant – Part Time
Hourly Rate: $ $19.49 – $ $29.24

Closing Date: June 27, 2024@ 10.59 pm or upon receiving 50 applications

Role Summary: Provides administrative support to the Administration/Finance and Operations Divisions. Assists with special projects, reports and purchasing. Complete on-boarding and off-boarding tasks for staff and assist with employee recognition program. Provide back-up support for incoming and outgoing mail processing. Support Zoo uniform program including distribution, organization, and ordering. Assist with meeting coordination and minutes. Provide policy and procedure assistance. Monitor lost and found program. Additional duties as assigned.

Role Responsibilities:
  • Administrative Support – Provides administrative support for Administration/Finance and Operations Divisions and may provide support for other Zoo leaders answers phones coordinates mtgs &amp mtg rooms/equip prepares correspondence maintains files handles confidential information. Place purchasing orders in Infor including uniforms for full-time and seasonal employees. Update policies and procedures as assigned.
  • HR liaison and Staff Recognition – On and off-boarding tasks including new hire welcome emails (for full-time hires), maintain email distribution lists, update photo and phone directories and emergency contact lists as needed. Assist with employee recognition program.
  • Lost and Found Program – Monitor lost and found process continually looking for ways to improve upon current program.
  • Special Projects, IMSD liaison and back-up support to Switchboard and Administration Clerical Staff as needed – Assist Admin/Finance and Operations Divisions with special reports and projects as assigned. May be required to work special events as needed outside of regular work shifts such as job fairs, community engagement events, Zoo a la carte, etc. Provide back-up assistance to switchboard and other administrative clerical staff as needed for breaks and/or time off or during large volume workdays. This may include, but is not limited to, answering phones, handling guest inquiries, processing incoming and outgoing mail, preparing, and distributing reports. Act as IMSD liaison for staff when troubleshooting is needed.
Minimum Qualifications:
  • Current resident of Wisconsin
  • Valid WI Class D Driver’s License
  • High School Diploma or above
  • At least Three (3) years or more experience in administrative support, administrative assistant role.
  • Ability to lift/carry/push/pull 20 lbs.
Additional Role Requirements –
  • Strong customer service/constituent relations
  • Strong written and verbal communications skills
  • Ability to work independently.
Technology, Systems and Software Knowledge required to perform the job –
  • Advanced experience with Microsoft Office products (Word, Excel, Outlook, PowerPoint) and OneDrive required.
  • Knowledge of Smartsheet preferred.
  • Knowledge of purchasing software preferred.
  • Intermediate knowledge of working with Adobe/PDF files
Note: This Original Examination is open to current residents of the State of Wisconsin. The selection process will be job related and will consist of one or more of the following: education and experience evaluation written, oral, or performance tests, or other assessment methods.

PR NR17

Milwaukee County is committed to fostering an equitable working environment, free from discrimination and harassment, on the basis of any characteristic protected by law. We prohibit any form of discrimination, harassment based on race, color, religion, sex, gender, gender identity or expression, sexual orientation, pregnancy, pregnancy related condition, national origin, age, disability, FMLA status, sexual orientation, military status, marital status, or any other category or status that is now or in the future protected by federal, state, and local law. We maintain a drug-free workplace and perform pre-employment substance abuse testing, background checks and pre-employment physicals subject to job requirements. If special accommodations are needed, please contact 414-278-3936. Last Date For Apply: 2024-09-26 00:00:00 Job Type : FULL_TIME, Employment Type : FULL_TIMEApply Here