Office Manager

Essential Job Duties

• Implement and maintain general office systems, procedures, and methods, directing a combination of activities including record retention, preparation, and control of common and administration. expense/budgets, and office equipment inventory.
• Manage general services, including purchasing office supplies, mail distribution, office equipment maintenance, and repair, and facility-related issues.
• Maintain contact with outside vendors and suppliers about office and facility needs.
• May perform or supervise general bookkeeping duties.
• Manage revenue receipt posting.
• Receive, match, verify, and process accounts payable for proper
• Coordinate with Finance regarding cash collection and proper posting of customer accounts receivables.
• Oversee the check-in of Route Salespeople to verify receipt of signed invoices and proper payment of C.O.D. invoices.

• Research items returned for credit by handling customer requests for invoice copies.
• Ensure proper filing of invoices and administrative paperwork.
• Key off statements to track invoices that may be missing from files, or misapplied to customer accounts.
• Oversee setting up new accounts, verifying client data and proper billing information, including resale tax information.
• Assist with resolving account errors, returned checks, credit chargebacks, payment shortages, and other related issues.
• Oversee month-end close items are completed by the deadline provided by
• May be responsible for the posting accounting function for all locations within their respective districts.
• Gather, organize, and summarize data and information for reports to
• Initiate and support the continual improvement of LKQs quality improvement system.
• Assumes other duties as assigned.

• Hire, train, and supervise branch support staff.

Education &amp Experience

• High School graduate or E.D. equivalent required.
• 3 to 5 years of experience in general office management experience
• Prior accounting-related experience.

Preferred Qualifications

• College coursework
• Previous supervisory experience

Knowledge/Skills/Abilities

• Must demonstrate good interpersonal and telephone communication skills.
• Demonstrate a basic understanding of elementary bookkeeping.
• Must be able to be patient with and work in cooperation with others.
• Must be attentive to detail and ensure accuracy in work assignments.
• Must be able to listen and communicate effectively with others.
• Must have the ability to work under conditions of frequent interruptions, be attentive to details, and be able to work under pressure comfortably

• Must have the flexibility to work variable schedules, including weekends.

Benefits:

• Health/Dental/Vision Insurance
• Paid Time Off
• Paid Parental Leave
• Fertility Coverage
• 401k with Generous Company Match
• Company Paid Life Insurance and Long-Term Disability
• Short-Term Disability
• Employee Assistance Program
• Tuition Reimbursement
• Employee Discounts
• PNC Daily Pay Option