Office Coordinator

Who We Are:

The Facilities Group Hawaii (TFG HI) is a combination of two local companies that has provided facilities maintenance services to leading businesses in Hawaii for over 50 years. We provide comprehensive commercial building maintenance and cleaning services, including daily janitorial, carpet cleaning, floor stripping and coating, pressure washing, sanitizing, and building maintenance and repairs.

What You Will Be Doing:

This is a professional position for an Office Coordinator in Honolulu, HI. In this role, the successful candidate will operate multi-line office phone systems, network printers, and other equipment to support and assist with daily office needs. The successful candidate will communicate with internal and external customers and all levels of the organization. The successful candidate will demonstrate excellent written and verbal communication, organizational, and time management skills.

The successful candidate will work at our Honolulu, HI office (not a remote position).

Schedule: Monday-Friday, 8:30AM-5:30PM.

Office Coordinator Duties and Responsibilities:

• Adaptable and able to work in a fast-paced environment.
• Must be able to analyze, problem-solve, and think critically.
• Demonstrates attention to detail and accuracy.
• Possess excellent time management skills.
• Speaks clearly and informatively.
• Ability to clearly communicate to internal and external customers, and with all levels of an organization.
• Ability to multi-task.
• Self-disciplined and able to independently accomplish goals without direct supervision.
• Must be able to maintain strict confidentiality with sensitive information.

Office Coordinator Requirements:

One year working experience in professional office administration. High School diploma or GED required College experience preferred. Working knowledge or experience with multi-line office phone systems, networked printers, and Microsoft office required.

• 1+ year of experience n professional office administration
• High School diploma or GED required College experience preferred
• Experience in a client-facing or customer service role.
• Experience using Microsoft Office, including: Word, Excel, Outlook, Teams, and SharePoint
• Experience with multi-line office phone systems, networked printers
• Excellent organizational skills.
• Excellent professional written and verbal skills.

***The Facilities Group Hawaii is committed to fostering, cultivating, and preserving a culture of diversity and inclusion. We provide equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. Our commitment extends beyond preventing discrimination and harassment it’s about creating an environment where diverse backgrounds and perspectives are valued. We believe in the power of our people, the ideas they bring, and what we can accomplish together.

***Consistent with the Americans with Disabilities Act (ADA), all state &amp federal requirements, it is the policy of The Facilities Group Hawaii to provide reasonable accommodation when requested by a qualified applicant or employee with a disability, unless such accommodation would cause an undue hardship. The Facilities Group Hawaii also provides reasonable accommodations as required under the Pregnant Workers Fairness Act (PWFA) for limitations related to pregnancy, childbirth, or related medical conditions. The policy regarding requests for reasonable accommodation applies to all aspects of employment, including the application process. If reasonable accommodation is needed, please contact the Recruitment Team at 813-425-1985.