Office Coordinator I

Posted 4 weeks ago
Queen Annes County, Centreville, MD 21617, Openings : 1,
Apply Here Job Description : Location: Queen Annes County, Centreville, MD 21617
Department: County Administrator
Job Status: Full-Time
Rate of Pay: $45,021 – Annual

JOB SUMMARY

Performs intermediate to high level office support and technical work while maintaining confidentiality in support of the activities of the department with minimal supervision. Duties may include training, social media maintenance, financial analysis, payroll, assisting with reports, and grant support.



ESSENTIAL FUNCTIONS

Provides cordial, responsive, and accurate customer service.

Performs intermediate to high level administrative and technical work in support of the activities of the department.

Works under the direction of the Department Director or other management staff with minimal supervision.

Provides substantial knowledge of practices and procedures in assigned area.

Organizes own work and may prioritize work for other staff.

Monitors departmental budget(s) and tracks expenditures.

Prepares and maintains department accounting records, spreadsheets, purchase orders, accounts receivable, etc. Processes accounts payable invoices.

Maintains employee leave schedules and assists with time sheet preparation for payroll.

May train other staff as assigned.

Uses independent judgment in preparation of reports and documents and in problem resolution.

Greets and screens calls and visitors and provides technical information to employees and visitors.

Assists with department-wide projects.

Maintains organization of departmental files and records.

Coordinates activities with other agencies and departments.

May assist with organizing department meetings.

Performs high level computer skills, including data entry, word processing, spreadsheets, desktop publishing, social media, scanner, e-mail, and internet use.



EDUCATION AND EXPERIENCE

Education and Experience

High school diploma or GED, Associates Degree, and four (4) years of related experience.

OR

High school diploma or GED and six (6) years of related experience required.

Internal promotional consideration: Minimum of 2 years as Administrative Assistant III (Additional consideration may be given for significantly related prior experience at the discretion of the Department Director with approval from the Director of Human Resources.)

In addition to these requirements, the following must also be achieved for internal promotions:

  • Minimum of two years of performance evaluations with a score of 1.68 or higher
  • No Employee Action Reports for a two-year period of written warning or higher
  • Consistently demonstrates good attendance through reporting to work on time and working as scheduled is flexible in changing work schedule if needed and is a good steward of leave time.
  • Concurrence of promotion from supervisor
  • Demonstration of progressive advancement in level of work duties and responsibilities

Knowledge, Skills, &amp Abilities

Ability to maintain cooperative relationships with those contacted in the course of work. Ability to work as a member of a team. Ability to work independently and complete own work while training others. Good written and verbal communication skills. Strong organizational skills. Thorough knowledge of relevant computer applications. Ability to read and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence and procedure manuals using proper grammar, spelling, and punctuation. Ability to calculate figures and amounts such as discounts, interest rates, commissions, and proportions. Ability to apply concepts of algebra and geometry. Knowledge of accounting procedures.



PHYSICAL REQUIREMENTS

Typically sits at a desk or computer table. Occasionally walks, stands, or stoops. Occasionally lifts, carries, pushes, pulls, or otherwise moves objects weighing up to 25 lbs. Uses office equipment requiring average degree of dexterity. Concentration to detail is required. Multitasking is required.

Reasonable accommodations may be made for some of these physical demands for otherwise qualified individuals who require and request such accommodation.

Last Date For Apply: 2024-09-01 00:00:00 Job Type : FULL_TIME, Employment Type : FULL_TIMEApply Here