Office Coordinator (ET)

Important Recruitment Information for this vacancy:

• Job Posting closes: May 28, 2024

Kansas Department of Transportation

KDOT’s mission is to provide a safe, reliable, innovative statewide transportation system that works for all Kansans today and in the future. Our employees are our most valuable resource. We depend on our employees and business partners to get the job done. KDOT strives to provide a work environment that motivates people and encourages them to be productive. KDOT is a great place to work, so come be part of our team!

Verification of identity and employment eligibility to work in the United States is required by federal law. For a list of acceptable documents that establish these criteria, please refer to the federal Form I-9. KDOT does not provide sponsorships for this position.

E-Verify: The Kansas Department of Transportation (KDOT) participates in E-Verify and will provide the federal government with your I-9 information to confirm that you are authorized to work in the U.S. For additional information regarding E-Verify, please click here. For additional information regarding Immigrant and Employee Rights (IER) please click here.

About the Position:

• Who can apply: Anyone
• Classified/Unclassified Service: Unclassified
• Full/Part-time: Full-Time
• Regular/Temporary: Regular
• Work Schedule: Due to the nature of the work, incumbent may/will be required to work additional hours when needed, including nights and weekends. Additional hours will be assigned by the supervisor depending on the needs of the agency.
• Eligible to Receive Benefits: Yes
• Veterans’ Preference Eligible: Yes
• Search Keywords: Minneapolis, Abilene, McPherson, Lindsborg, Ellsworth, Lincoln

Compensation:

• Base Annual Salary: $39,312.00
• Base Hourly Pay: $18.90

Employment Benefits:

• Work-Life Balance Programs:
  • Paid Leave: Vacation, Holidays, Parental, Military, Sick, Funeral and Jury Duty
  • Employee Assistance Program
    • For help managing daily life at no cost to you
  • Infant at Work Program
  • Voluntary Benefits: Accident, Critical Illness, and Hospital Indemnity Insurance
• First-Day Coverage:
  • Medical Insurance
  • Dental Insurance
  • Vison Insurance
  • Tax Advantage Accounts : HSA, HRA, FSA with qualifying plans
• Life Insurance:
  • Employer paid basic group life
  • Optional group life insurance available at a reasonable cost.
• Retirement:
  • KPERS and Deferred Compensation
• Other Benefits:
  • Tuition reimbursement
  • Paid on-the-job training programs.
  • Personal and Professional Development Opportunities
  • Employee discounts with the STAR Program
  • And more!

Visit the Employee Benefits page for more information…

Position Summary &amp Responsibilities:

Position Summary:

This Office Coordinator position is the entry level for the Engineering Technician class series and is located in Salina, KS. Successful candidates may be appointed at a higher-level dependent upon experience and qualifications. This position assists construction personnel in executing the continuous flow of paperwork and documentation necessary to administer contracts, maintains inventory of equipment and filing system, and assists in administering construction contracts.

NOTE: The employee in this position must also maintain Certified Inspection certifications under the KDOT CIT Program as outlined in the Engineering Technician Progression Manual for the specific job path and any additional as outlined by the Senior Manager.

Job Responsibilities may include but are not limited to the following:

• Coordinates preparation and submission of weekly construction reports, notification of working days charged, log of pile driving, weekly surfacing reports, contractor’s monthly and semi-monthly payment vouchers, changes in plans, and force account statements, and checks and maintains records on wage rates, contractor payrolls, and affidavits.
• Coordinates the preparation and submission of all required computations, recapitulations, and documentation necessary to process change orders and complete final payments to the contractor.
• Maintains a system of office management that ensures all necessary forms and reports are submitted, checks and maintains records on contractors’ payrolls, affidavits, and EEO reports, and maintains and updates a complete functional filing system for all office records. This position will also train clerical personnel in the proper office procedures.
• Serves as inspector on a construction project or in a concrete or asphalt plant and prepares required information for projects.
• Performs other duties as assigned, such as maintaining capital inventory, coordinating the preparation and submission of completed construction plans, and combines construction files for all assigned projects.

View the full position description

Qualifications:

• Valid Driver’s License at time of appointment.

Post-Offer/Pre-employment Requirements:

• A CDL must be obtained within 90 days of hire and maintained. KDOT provides CDL training at no cost to the employee.
• This position is subject to pre-employment physical testing. The selected candidate will be required to pass the screening as a condition of employment.
• This CDL position is subject to drug and alcohol testing under the authority of the US Department of Transportation. The selected candidate will be required to pass a DOT pre-employment/pre-duty drug test as a condition of employment in this position. (This position will also require you to participate in random testing, reasonable suspicion, post-accident, return-to-duty, and follow-up testing.)
• Any Commercial Driver who has received a Confirmed Positive Result or the Equivalent and has not successfully completed all Rehabilitation Program requirements and follow-up testing requirements is not eligible for this position. (Per SOM 2.1.10).
• Kansas Tax Clearance Certificate required in accordance with Executive Order 2004-03. Each applicant (even non-residents) who is selected for a State of Kansas job vacancy must apply for a Tax Clearance Certificate within 10 days from the date of the offer letter by accessing the Kansas Department of Revenues (KDOR) website at www.kdor.ks.gov/apps/taxclearance/Default.aspx .
  If you need assistance with the tax clearance, please contact KDOR at (785) 296-3199 or by email at kdor_specialprojects@ks.gov

Recruiter Contact Information:

• Name : Tulsa Wade
• Email : KDOT.HQ.JobApps@ks.gov
• Phone : (785) 296-7242

Job Application Process

• First Sign in or register as a New User.
• Complete or update your contact information on the Careers -&gt “My Account Information” page. *This information is included on all your job applications.
• Start your draft job application, upload other required documents, and submit when it is complete.
  • Manage your drafted and submitted applications on the Careers-&gt “My Job Applications” page.
• Check your email and the “ My Job Notifications” page for written communications from the Recruiter.
  • Email – sent to the Preferred email on the “ My Account Information” page.
  • Notifications – view the Careers-&gt “My Job Notifications” page.

Helpful Resources at jobs.ks.gov : “How to Apply for a Job – Instructions” and “How to Search for a Job – Instructions

Optional Documents for this Application to be Complete

Upload these on the Careers – My Job Applications page

• Transcripts (if substituting education)
• DD214 (if you are claiming Veteran’s Preference)

Upload these on the Attachments step in your Job Application

• Resume (or choose existing if you have one)
• Cover Letter

Helpful Resources at jobs.ks.gov : “How, What, &amp Where do I Upload Documents”

How to Claim Veterans Preference

Veterans Preference Eligible (VPE): Former military personnel or their spouse that have been verified as a veteran under K.S.A. 73-201 will receive an interview if they meet the minimum competency factors of the position. The veterans preference laws do not guarantee the veteran a job. Positions are filled with the best qualified candidate as determined by the hiring manager.

Learn more about claiming Veteran’s Preference

Equal Employment Opportunity

The State of Kansas is an Equal Opportunity Employer. We value diversity, equity, and inclusion as essential elements that create and foster a welcoming workplace. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability, or any other factor unrelated to the essential functions of the job.

If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the agency recruiter.