Office Coordinator (Crime Victims Center)
Apply Here Job Description :
Closes On: May 29, 2024 at 11:59 PM CST
Department: Crime Victims Center
Job Status: Full-Time
Rate of Pay: $2,741.83 Monthly Min. – $4,421.17 Monthly Max
Status: Open
Details: Requisition #24-133640
Position Summary
Assisting with the planning, implementation, and monitoring of operational activities at the Crime Victims & Rape Crisis Center (CVRCC). Performs a variety of specialized activities and functions with planning, collection, and/or analysis of information required for decisions regarding staffing, funding, and department programs and services.
Pay Grade 44
Salary Commensurate with Experience and Education
Minimum Qualifications
100%
1. Four (4) years of experience in progressive administrative, clerical, or operational experience AND
2. High school diploma or possess a GED OR
3. Three (3) years of experience in an increasingly responsible administrative capacity and one (1) year of college study (30 semester hours or 36 quarters).
4. PROOF OF EDUCATION, TRAINING, AND/OR EXPERIENCE IS REQUIRED.
Duties and Responsibilities
1. Organizes office operations & procedures.
2. Meets and assists staff and the external community in a courteous manner.
3. Maintains calendars of management-level staff.
4. Handles external and internal office communication.
5. Reviews, formats, and edits materials to ensure accuracy.
6. Assists staff with organizing community events.
7. Assists all staff with travel authorizations and reimbursements in a timely manner.
8. Maintains a filing system of all executed contracts and grants.
9. Maintains agency inventory to ensure optimal allocation of resources.
10. Performs data entry and analysis to produce monthly and quarterly reports.
11. Assists with coordinating all internal and external meetings.
12. Maintains all agency conference rooms and lobbies to ensure professionalism and upkeep.
13. Maintains productive relationships with agency vendors.
14. Performs other duties as required or directed.
KSAs
KSAs
1. Ability to think critically to identify and solve problems.
2. Ability to have well-developed organizational skills.
3. Ability to make actionable & achievable plans.
4. Ability to maintain confidentiality to sensitive information.
5. Skilled in utilizing MS Office Software (Word Excel PPT).
6. Ability in taking & transcribing meeting minutes.
7. Ability to communicate ideas, concisely, and effectively verbally and in writing.
8. Ability to engage officials, employees, and the public with courtesy, tact, and professionalism.
9. Ability to work under pressure, manage time efficiently, and meet deadlines.
Special Requirements
1. Must possess a valid Tennessee Driver’s License or secure one by date of employment.
2. Must have daily access to an operable automobile and meet County requirements for automobile insurance as of the date of employment.
3. Must be able to work evenings and weekends as required.
Disclaimer
This position is subject to a background check for any convictions that have a substantial relationship to potential job duties. Only convictions that are substantially related to potential job duties will be considered and will not automatically disqualify the candidate.
Last Date For Apply: 2024-08-17 00:00:00 Job Type : FULL_TIME, Employment Type : FULL_TIMEApply Here