Office Assistant

Posted 4 days ago
State of Connecticut – State Colleges & Universities – Board of Regents, New Britain, CT, Openings : 1,
Apply Here Job Description : Located in New Britain, CT, Central Connecticut State University (Central) is a constituent unit of the Board of Regents for Higher Education (BOR), Connecticut State Colleges and Universities. As one of the State of Connecticut institutions of higher learning, Central is a regional, comprehensive public university dedicated to learning in the liberal arts and sciences and to education for the professions. Central offers a vibrant learning-centered community dedicated to teaching and to scholarship.
We are accepting applications from candidates who meet the qualifications for a full-time Office Assistant. This position will work with both the Center for Community Engagement and Social Research AND the Office of Continuing Education. WHATS IN IT FOR YOU?
  • Industry leading health benefits including medical and dental coverage.
  • Extensive pension plan and supplemental retirement offerings.
  • Paid time off (including 13 holidays per calendar year).
  • Professional growth and development opportunities.
  • Tuition reimbursement for classified employees up to seventy-five percent (75%) of the cost for tuition, books and related fees.
  • Scholarships available to assist classified employees and/or their dependent children with the financial burden of tuition after completing four or more years of continuous service at Central Connecticut State University.
  • Culture that encourages work/life balance as well as an employee assistance program.
  • The opportunity to work for a Forbes top company: Forbes State of Connecticut Ranked One of the Best Employers of 2023 – State of CT Receives National Recognition for Offering Job Growth, Competitive Benefits, and Flexible Schedule.
  • We have limitless areas for you to perform relevant and significant work.
  • State of Connecticut is an eligible Public Service Loan Forgiveness employer, meaning you may be eligible to have qualifying student loans forgiven after 10 years of service. Click here for more information.
POSITION HIGHLIGHTS:
  • Full-Time, first shift
  • 40 hours per week
  • 8:00am – 5:00pm, with a 1- hour lunch
NOTE: This posting may also be used to fill future openings throughout various departments on campus.

Selection Plan

For current state employees, salary calculations are not necessarily comparable from one of the three branches of state government (i.e., Executive, Legislative, Judicial) to the other. All candidates for employment at Central Connecticut State University are subject to a comprehensive pre-employment background investigation, including a psychological, polygraph and medical examination. Selection for employment is contingent upon completion of background investigation. Candidates must possess at all times a valid motor vehicle license and the ability to operate a motor vehicle. Additionally, candidates at all times must possess and have the ability to exercise all of the requirements of a Police Officer including obtaining certification as a law enforcement officer in the State of Connecticut, and the ability to bear and use arms. Candidate will be required as assigned to be available for training and work assignments on all shifts, including holidays and weekends. In order to comply with Public Act 21-69, the State of Connecticut is no longer asking for resumes during the initial application process. Applicants invited to interview will be required to submit additional documentation, which supports their qualification(s) for this position. PLEASE NOTE: Updates of this recruitment will be provided through your JobAps portal account. Interviews will be limited to candidates whose experience and training most closely meet the requirements of the position. For all other inquiries, please contact Olivia Duncan, olivia.duncan@ccsu.edu. All application materials must be received by the recruiting agency by the time specified on the job opening for the position for which you are applying. Late applications may not be submitted and will not be considered. Exceptions are rare and limited to documented events that incapacitate a candidate during the entire duration of the job posting time period. It is the candidate’s obligation and responsibility to request an exception and provide a legally recognized justification to accommodate such exception. Requests should be made to olivia.duncan@ccsu.edu.

PURPOSE OF JOB CLASS (NATURE OF WORK)

In a state agency this class is accountable for independently performing a full range of general clerical functions or for carrying out responsibility for the flow and completion of clerical work in an assigned area.

EXAMPLES OF DUTIES

Performs the full range of general clerical duties as described in the following areas:

  • TYPING:
    • Types a variety of materials in relation to other duties or as assigned
    • Enters and retrieves data on computers, tablets, and other electronic equipment.
  • FILING:
    • Sets up and maintains office procedures, filing and indexing systems and forms for own use.
  • CORRESPONDENCE:
    • Composes routine correspondence.
  • REPORT WRITING:
    • Compiles and generates recurrent technical, statistical or financial reports requiring judgment in the selection and presentation of data (format).
  • INTERPERSONAL:
    • Provides general information and referral services in response to citizen complaints or questions regarding an agencys services or authority
    • Responds to inquiries from other work units or departments/agencies
    • Applies agency policies and state statutes and regulations in determining case status or responding to requests for procedural assistance
    • May lead lower level employees in carrying out assigned clerical functions.
  • PROCESSING:
    • Maintains calendars of due dates and initiates recurring work or special clerical projects accordingly
    • Processes a variety of documents in determining routine case status
    • Exercises discretion in choosing appropriate follow through procedures within defined guidelines including assembling and reviewing incoming materials for accuracy, completeness and conformance to established guidelines and agency policy and procedures, verifying information through use of internal resources and contacts with sender and other work units and soliciting additional information as required by correspondence
    • Processes purchase requisitions/purchase orders for subsequent action
    • Prepares payment lists and billing invoices
    • Receives shipments of materials and matches/verifies shipment or billing invoices against original purchase orders
    • Maintains files, journals or account ledgers by posting credits, expenditures, interest, etc.
    • Figures payments, costs, discounts and adjustments using prescribed methods and formulas
    • Receives monies in various forms such as cash, checks and money orders and prepares for deposit
    • Maintains inventory and orders supplies
    • Uses a variety of electronic equipment to perform job functions
Performs related duties as required.

KNOWLEDGE, SKILL AND ABILITY

  • Knowledge of office systems and procedures including proper telephone usage and filing
  • Skills
    • interpersonal skills
    • oral and written communication skills
    • performing arithmetical computations
  • Ability to
    • perform a full range of clerical tasks
    • operate office equipment which includes computers, tablets, and other electronic equipment
    • operate office suite software
    • schedule and prioritize workflow
    • read and interpret complex instructions.

MINIMUM QUALIFICATIONS – GENERAL EXPERIENCE

Two (2) years of general clerical work experience.

MINIMUM QUALIFICATIONS – SUBSTITUTIONS ALLOWED

College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one/half (1/2) year of experience to a maximum of two (2) years.

PREFERRED QUALIFICATIONS

  • Proficiency in Microsoft Office Suite
  • Proficiency using Banner
  • Experience working in Higher Education
  • Experience handling confidential and/or financial information
  • Experience working in a customer services-based office environment

SPECIAL REQUIREMENTS

Persons having responsibility for supervising or observing the behavior of inmates or custodial individuals will be required to possess a high school diploma or General Educational Development (GED) certification by the time of permanent appointment.

Last Date For Apply: 2024-09-27 00:00:00 Job Type : FULL_TIME, Employment Type : FULL_TIMEApply Here