Office Administrator

Posted 3 days ago
Vantage Data Centers, Newport, Openings : 1,
Apply Here Job Description : About Vantage Data Centers
Vantage is committed to being a workplace of inclusion, equity, respect and acceptance. We celebrate diversity and intentionally seek out opportunities to learn from one another’s experience. Vantage Data Centers powers, cools, protects and connects the technology of the world’s well-known hyperscalers, cloud providers and large enterprises. Developing and operating across North America, EMEA and Asia Pacific, Vantage has evolved data center design in innovative ways to deliver dramatic gains in reliability, efficiency and sustainability in flexible environments that can scale as quickly as the market demands. Position Overview Vantage is looking for a resourceful, self-motivated Office Administrator to assist and support the Office Manager with the day-to-day running’s of a newly set-up office. The daily responsibilities include morning office checks, meeting room set ups for conferences and offsites, accepting and organizing deliveries, establishing, and maintaining relationships with all internal Vantage teams to collect input for office requirements, maintaining stock levels and ordering stationery and supplies when required &amp being on hand for any office related queries or questions which may arise day to day. The successful candidate will be required to cooperate with all internal teams, both on site and from other office locations, to ensure relationships are built, strengthened, and maintained. Duties
  • Daily office checks of deliveries, front of house, common areas, workstations, and meeting areas,
  • Ordering, replenish and manage inventory of stationary office supplies consumables (refreshments)
  • Organize and co-ordinate office visits from employees and visitors,
  • Contribute to the general upkeep of the working environment,
  • Meeting room management,
  • Assistance with planning, organizing, and managing offsite meetings being held at the office,
  • Frequent contact with employees as well as external personnel, including suppliers, vendors, and third-party contractors,
  • Oversee the maintenance and cleanliness of all office areas, including meeting rooms common areas break rooms and kitchen,
  • Be the point of contact for employee inquiries &amp provide assistance to them in relation to any office requests,
  • Assist the office manager &amp EA with coordinating travel arrangements and accommodations for employees who are visiting the office,
  • Assist with planning of quarterly wellbeing events and offsites,
  • Act as deputy in Office Managers absence,
  • Provide support with any diary management required by the on-site SLT on occasion,
  • Be able to assist with any business needs which might arise day-to-day.
Job Requirements
  • Proven experience of working in fast-paced &amp dynamic office environment,
  • Experience in a similar role within an office environment of comparable size is a plus,
  • Strong organizational and time management skills, with the ability to multitask and prioritize tasks effectively,
  • Experience in raising PO’s – preferred but not essential,
  • Excellent communication and interpersonal skills, with a professional and friendly demeanor,
  • Ability to work independently and collaboratively in a team environment,
  • Proficiency in Microsoft Office, Outlook, Word &amp Excel,
  • Problem-solving skills and attention to detail,
  • Ability to anticipate needs and take initiative to address them,
  • Alignment on our company values: Trust, Agility, Respect &amp Accountability,
  • Travel is expected to be less than 5%
We operate with No Ego and No Arrogance. We work to build each other up and support one another, appreciating each other’s strengths and respecting each other’s weaknesses. We find joy in our work and each other, actively seeking opportunities to inject fun into what we do. Our hard and efficient work is rewarded with an above market total compensation package. We offer a comprehensive suite of health and welfare, retirement, and paid leave benefits exceeding local expectations.
Throughout the year, the advantage of being part of the Vantage team is evident with an array of benefits, recognition, training and development, and the knowledge that your contribution adds value to the company and our community. Dont meet all the requirements? Please still apply if you think you are the right person for the position. We are always keen to speak to people who connect with our mission and values. Vantage Data Centers is an Equal Opportunity Employer Vantage Data Centers does not accept unsolicited resumes from search firm agencies. Fees will not be paid in the event a candidate submitted by a recruiter without an agreement in place is hired such resumes will be deemed the sole property of Vantage Data Centers. Last Date For Apply: 2024-09-27 00:00:00 Job Type : FULL_TIME, Employment Type : FULL_TIMEApply Here