Office Administrator
Apply Here Job Description :
À PROPOS DE VANTAGE DATA CENTERS
Vantage s’engage à être un lieu de travail d’inclusion, d’équité, de respect et d’acceptation. Nous célébrons la diversité et cherchons intentionnellement des occasions d’apprendre des expériences de chacun.
Vantage Data Centers alimente, refroidit, protège et connecte la technologie des plus grands joueurs hyperscale, des fournisseurs de solutions infonuagiques et des grandes entreprises. Présente dans six marchés en Amérique du Nord et six en Europe, Vantage innove dans la conception des centres de données pour offrir des gains spectaculaires en termes de fiabilité, d’efficacité et de durabilité ainsi que des environnements flexibles qui peuvent évoluer aussi vite que le marché l’exige. Vantage connaît une croissance exponentielle grâce à ses installations nouvelles jumelées à ses acquisitions à travers l’Amérique du Nord et l’Europe.
Position Overview
Vantage is looking for a resourceful, self-motivated Office Administrator to assist and support the Office Manager with the day-to-day running’s of a newly set-up office. The daily responsibilities include morning office checks, meeting room set ups for conferences and offsites, accepting and organizing deliveries, establishing, and maintaining relationships with all internal Vantage teams to collect input for office requirements, maintaining stock levels and ordering stationery and supplies when required & being on hand for any office related queries or questions which may arise day to day.
The successful candidate will be required to cooperate with all internal teams, both on site and from other office locations, to ensure relationships are built, strengthened, and maintained.
Duties
- Daily office checks of deliveries, front of house, common areas, workstations, and meeting areas,
- Ordering, replenish and manage inventory of stationary office supplies consumables (refreshments)
- Organize and co-ordinate office visits from employees and visitors,
- Contribute to the general upkeep of the working environment,
- Meeting room management,
- Assistance with planning, organizing, and managing offsite meetings being held at the office,
- Frequent contact with employees as well as external personnel, including suppliers, vendors, and third-party contractors,
- Oversee the maintenance and cleanliness of all office areas, including meeting rooms common areas break rooms and kitchen,
- Be the point of contact for employee inquiries & provide assistance to them in relation to any office requests,
- Assist the office manager & EA with coordinating travel arrangements and accommodations for employees who are visiting the office,
- Assist with planning of quarterly wellbeing events and offsites,
- Act as deputy in Office Managers absence,
- Provide support with any diary management required by the on-site SLT on occasion,
- Be able to assist with any business needs which might arise day-to-day.
- Proven experience of working in fast-paced & dynamic office environment,
- Experience in a similar role within an office environment of comparable size is a plus,
- Strong organizational and time management skills, with the ability to multitask and prioritize tasks effectively,
- Experience in raising PO’s – preferred but not essential,
- Excellent communication and interpersonal skills, with a professional and friendly demeanor,
- Ability to work independently and collaboratively in a team environment,
- Proficiency in Microsoft Office, Outlook, Word & Excel,
- Problem-solving skills and attention to detail,
- Ability to anticipate needs and take initiative to address them,
- Alignment on our company values: Trust, Agility, Respect & Accountability,
- Travel is expected to be less than 5%
