Office Administrator

Posted 4 days ago
Hexagon, Aberdeen AB21, Openings : 1,
Apply Here Job Description : Overview: Hexagons Autonomy and Positioning division is looking for a full-time Office Administrator to manage reception and undertake administration tasks for the organisation. Based in our Veripos office, this position will provide administration support including booking business travel, updating documentation, general administration and providing a professional service to site visitors on reception.
While part of the QHSE &amp Facilities, this position will join a high-performing team focused on delivering QHSE &amp Facilities services to our internal and external customers.
The Location: This position is based in Aberdeen. Responsibilities: As an Office Administrator , responsibilities include:
  • Liaising with the Travel Management Company to organise flights for employees, as per travel requests to the travel in-box.
  • Responsible for all reception-based duties, ensuring excellent and professional service to employees,visitors, and on-site contractors.
  • Responsible for ordering lunches upon request of employees for business requirements.
  • Provide support to the Facilities &amp QA Co-ordinator when requested by coordinating third-party services and maintenance for Veripos House, as per the annual maintenance plan.
  • Gathering Information on behalf of the QHSE &amp Facilities department for quarterly reporting.
  • Carrying out monthly inspections on all first aid kits and update stock when required.
  • Carrying out monthly water quality checks alongside the Facilities &amp QA Co-ordinator.
  • Carrying out weekly fire alarm tests alongside the Facilities &amp QA Co-ordinator.
Qualifications: Must-Have:
  • Educated to HNC/HND Level
  • 5 Years + experience in a similar role
  • Experience with booking business travel and liaising with Travel Management Companies
  • Experience with Office 365 tools (Word, Excel, PowerPoint and SharePoint)
Key Success Factors:
  • Can work well both alone and as part of team, with excellent and clear communication skills.
Nice-to-Have:
  • Awareness of Quality, Environmental or Health &amp Safety requirements within the workplace.
  • Previous experience in a Facilities team

Not sure if you meet all the qualifications for this role? Let us decide! At Hexagon, we are committed to a diverse and inclusive work environment. If you’re excited about the opportunities this role could bring, we encourage you to apply. For any questions about the role or our company, please email our team at hrrecruitingteam.ap@hexagon.com and we will be pleased to follow up with you. Please do not send cover letters or resumes to this address.
The Company: Hexagon is a global leader in digital reality solutions, combining sensor, software, and autonomous technologies. We are putting data to work to boost efficiency, productivity, quality, and safety across industrial, manufacturing, infrastructure, public sector, and mobility applications. You’ll be joining over 22,000 people in 50 countries on the leading edge of your field.
This position is with Hexagon’s Autonomous Solutions Division, a global technology leader, pioneering end-to-end solutions for assured positioning and autonomy on land, sea, and air. Our work touches every aspect of life, from sustainability on Earth to enabling autonomy. Within the Autonomy &amp Positioning division your work will contribute to the operation of our brands NovAtel, AutonomouStuff, VERIPOS, and Antcom.
Applicants who require adjustments in the job application process may contact Human Resources at hrrecruitingteam.ap@hexagon.com. Last Date For Apply: 2024-09-26 00:00:00 Job Type : FULL_TIME, Employment Type : FULL_TIMEApply Here