HR Assistant
Apply Here Job Description :
HR Assistant
Department:
Human Resources Administration
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Recruitment and Talent
Position Title:
HR Assistant
Job Family Group:
Professional Staff
Job Description Summary:
The Human Resources Assistant will perform administrative duties related to the operations of the Employee Service Center, Human Resource office at the University of Kansas Medical Center. Serve as first point of contact for all Human Resources customers via phone, walk-in or by appointment.
Job Description:
This position is fully on-site.
Required Qualifications
Education: Associates degree, experience may substitute for the educational requirement on a year-for-year basis.
Work Experience: Two (2) years of experience performing duties as described.
Preferred Qualifications
Education: Bachelors Degree in Human Resources or another closely related business field.
Work Experience:
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Prior knowledge of principles and practices of Human Resources.
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Prior experience with a HRIS system, preferably Workday.
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Experience in university, healthcare or governmental agency.
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Proficiency with Microsoft Teams, SharePoint and Zoom meetings.
- Knowledge and experience working with E-Verify, foreign nationals and employment visa requirements.
Skills
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Excellent customer service and organizational skills.
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Highly motivated, pro-active and self-learner.
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Effective oral and written communication skills, excellent interpersonal skills, and strong computer literacy.
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Extensive knowledge of computer software (Windows and Microsoft Office).
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Proficiency in or knowledge of use of a variety of computer software applications, especially Microsoft Excel, Microsoft Word and Microsoft PowerPoint software.
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Experience in handling sensitive and confidential situations and documentation.
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Excellent verbal communication skills for use in interfacing and assisting employees visiting HR.
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Experience in providing administrative support in a professional office environment, employee service center, etc.
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Ability to operate most standard office equipment.
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Attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines.
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Excellent spelling, grammar and written communication skills.
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Excellent telephone and oral communication skills.
- Demonstrated ability to maintain a high level of confidentiality and professionalism in dealing with sensitive issues pertaining to employees and their dependents.
Job Description
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Provide excellent customer service as the first point of contact by welcoming visitors, staff, students and faculty into the HR office by greeting each person in a professional and courteous manner.
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Respond and triage a variety of incoming questions, inquiries and requests for assistance and information through written correspondence, in-person, by phone or email. Refer customers to specialists when appropriate for resolution.
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Prepare and complete a variety of forms, letters and mailings for employees upon request.
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Maintain personnel files (electronic and file folders) in compliance with applicable policies and regulatory requirements. Scan all documents into online software ensuring documents are in the proper folder and legible. Handle each document with a high degree of confidentiality.
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Work with vendor to administer new hire and enhanced background checks through Workday. Track status and respond to customers, when needed.
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Complete initial and re-verification of I-9 documents submitted by workforce. Collaborate with internal and external partners to ensure immigration administration and documents are in compliance with applicable policies and regulatory requirements.
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Run a variety of routine reports including on-boarding and employee status reports and engage departments on needed actions.
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Assist HR teams to include Benefits, Recruitment, and Business Partner staff in carrying out various human resources programs, procedures, processes and initiatives for university employees.
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Attend staff meetings, other meetings and seminars. Compose minutes, memos, correspondence, reports and other documents as assigned.
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Receive and distribute mail. Prepare all types of mailings and packages as needed to support HR team.
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Prepare packets and brochures for projects as needed.
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Assist Executive Assistant with administrative and bookkeeping support. Assist with routine and seasonal employee Rewards and Recognition and other HR sponsored events.
- Performs other duties as assigned such as: receive office supply orders, review and maintain at acceptable levels, stock storage cabinets and distribute orders to HR staff. Responsible for maintaining office equipment and anticipates maintenance needs. Schedules service calls with vendors and any other administrative tasks to meet business needs.
Required Documents
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Cover Letter
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Resume
- Three Professional References
Comprehensive Benefits Package:
Coverage begins on day one for health, dental, and vision insurance and includes health expense accounts with generous employer contributions if the employee participates in a qualifying health plan. Employer-paid life insurance, long-term disability insurance, and various additional voluntary insurance plans are available. Paid time off, including vacation and sick, begins accruing upon hire, plus ten paid holidays. One paid discretionary day is available after six months of employment, and paid time off for bereavement, jury duty, military service, and parental leave is available after 12 months of employment. A retirement program with a generous employer contribution and additional voluntary retirement programs (457 or 403b) are available. https://www.kumc.edu/human-resources/benefits.html
Employee Type:
Regular
Time Type:
Full time
Rate Type:
Hourly
Compensation Statement:
The pay range listed for this position is determined by our compensation program using market data and salary benchmarking. A combination of factors is considered in making compensation decisions including, but not limited to, education, experience and training, qualifications relative to the requirements of the position, and funding. At the University of Kansas Medical Center, a reasonable estimate for the starting pay range will be the minimum to midpoint of the posted range, taking into account the combination of factors listed above.
Pay Range:
$24.20 – $35.09
Minimum
$24.20
Midpoint
$29.64
Maximum
$35.09
Application Instructions:
To learn more and apply online, please visit https://kumc.wd5.myworkdayjobs.com/en-US/kumc-jobs/job/Kansas-City-Metro-Area/HR-Assistant_JR007169 or go to https://careers.kumc.edu/ and search for position number JR007169.
Applications must be submitted directly through the KU Medical Center website to be considered for this position. Any applications submitted via email or this website will NOT be reviewed or considered.
About KU Medical Center:
The University of Kansas Medical Centers mission is to educate exceptional health care professionals through a full range of undergraduate, graduate, professional, postdoctoral and continuing education programs in the schools of Medicine, Nursing and Health Professions. KU Medical Center also advances the health sciences through world-class research programs provides compassionate and state-of-the-art patient care in an academic medical center environment and works with communities in every Kansas county to improve the health of Kansans. Learn more at www.kumc.edu.
Benefits:
KUMC offers a range of great benefits that support employees and eligible family members. Our health insurance benefits begin on hire date and KUMC offers other exciting benefits such as paid parental leave, generous employer retirement contributions and other resources to improve health and well-being. For more information, please visit https://www.kumc.edu/human-resources/benefits.html
Equal Employment Opportunity Statement
The University of Kansas Medical Center is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, ethnicity, ancestry, age, protected veteran or disability status, marital status, parental status, or genetic information. http://policy.ku.edu/IOA/nondiscrimination
jeid-1b444b0ea991d74f82f0f6a703879744 Last Date For Apply: 2024-09-12 00:00:00 Job Type : FULL_TIME, Employment Type : FULL_TIMEApply Here
