Executive Assistant

Job Description:

The Role

The position of Executive Assistant is a fast-paced, varied role working directly with VP’s of the FFIO/FFIOT leadership team to support them in their daily routine to achieve critical initiatives.

In this diverse role there will be many tasks to handle simultaneously while prioritizing assignments. Strong interpersonal skills with a consistent track record of working cooperatively and effectively with various personalities and levels of management and support staff will be vital along with strong verbal and written communication skills. You will use your good judgment, respect for confidential issues and discretion and diplomacy values.

The role also requires onsite support of Meetings and Events, even if they fall outside a Connect Week.

This role reports to the Administrative Shared Services Manager.

The Expertise and Skills You Bring

• 1-3 years of Fidelity administrative experience preferred.
• Highly professional demeanor and previous corporate environment experience required
• Detail oriented with outstanding organizational skills
• Expert level knowledge of Microsoft Suite products including Word, Excel, PowerPoint, Teams, and Outlook. Experience with Zoom also required.
• Expertise with document sharing applications (preferably SharePoint and Office 365)

Primary Responsibilities

Calendar Management

• Coordinate internal and external meetings
• Reserve appropriate conference/team rooms, and include audio/video connectivity details
• Partner with other FFIO/FFIOT administrative staff to align schedules
• Resolve scheduling issues as they arise

Travel

• Coordinate domestic and international business travel logistics, including hotel, air, rental car, and passport/visa processing
• Prepare travel and entertainment expense reimbursement requests in a timely manner, in compliance with corporate policies and procedures

The Team

Strong teammate to work as integral member of Essential Services Team. Ability to work independently with strong sense of ownership.

Certifications:

Company Overview

Fidelity Investments is a privately held company with a mission to strengthen the financial well-being of our clients. We help people invest and plan for their future. We assist companies and non-profit organizations in delivering benefits to their employees. And we provide institutions and independent advisors with investment and technology solutions to help invest their own clients’ money.

Join Us

At Fidelity, you’ll find endless opportunities to build a meaningful career that positively impacts peoples’ lives, including yours. You can take advantage of flexible benefits that support you through every stage of your career, empowering you to thrive at work and at home. Honored with a Glassdoor Employees’ Choice Award, we have been recognized by our employees as a top 10 Best Place to Work in 2024. And you don’t need a finance background to succeed at Fidelity—we offer a range of opportunities for learning so you can build the career you’ve always imagined.

Fidelitys working model blends the best of working offsite with maximizing time together in person to meet associate and business needs. Currently, most hybrid roles require associates to work onsite all business days of one assigned week per four-week period (beginning in September 2024, the requirement will be two full assigned weeks).

At Fidelity, we value honesty, integrity, and the safety of our associates and customers within a heavily regulated industry . Certain roles may require candidates to go through a preliminary credit check during the screening process. Candidates who are presented with a Fidelity offer will need to go through a background investigation, detailed in this document, and may be asked to provide additional documentation as requested. This investigation includes but is not limited to a criminal, civil litigations and regulatory review, employment, education, and credit review (role dependent). These investigations will account for 7 years or more of history, depending on the role. Where permitted by federal or state law, Fidelity will also conduct a pre-employment drug screen, which will review for the following substances: Amphetamines, THC (marijuana), cocaine, opiates, phencyclidine.

We invite you to Find Your Fidelity at fidelitycareers.com.

Fidelity Investments is an equal opportunity employer. We believe that the most effective way to attract, develop and retain a diverse workforce is to build an enduring culture of inclusion and belonging.

Fidelity will reasonably accommodate applicants with disabilities who need adjustments to participate in the application or interview process. To initiate a request for an accommodation, contact the HR Accommodation Team by sending an email to accommodations@fmr.com.