DOC Taylorville Office Coordinator Record Office
Apply Here Job Description :
Agency
: Department of Corrections
Closing Date/Time:
11:59 pm,
04/03/2024
Salary:
Anticipated Starting Salary $3,848 a month CBA Applies Full Range $3,848 – $5,253 a month
Job Type:
Salaried
County:
Christian
Number of Vacancies:
1
Plan/BU:
RC014
This position is a union position therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.
All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.
Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.
While not required, a Resume/Curriculum Vitae (CV) is recommended. When applicable, titles that require specific coursework, professional license or certification will include a notation requesting the appropriate document(s) be uploaded in the Additional Documents section of your application. Failure to upload requested transcripts, license and/or proof of certification when specified may result in ineligibility. Please note that the Department of Corrections must verify proof of higher education for any degree earned (if applicable) regardless of vacancy title before any offer can be extended.
Posting Identification Number
36140
The Illinois Department of Corrections (IDOC) is seeking a dynamic and detail oriented individual to become part of our records office team at the Taylorville Correctional Center as the office coordinator. The ideal candidate will be responsible for assisting with calculating sentences, which include incoming transfers, new sentencing orders, and good time calculations. In order to perform daily duties, the candidate will correspond with the Illinois Prisoner Review Board, judges, states attorneys, other outside entitities, and others within the department. This is an incredible opportunity to work in a fast-paced office environment with an incredible team. We encourage all qualified candidates to apply.
Essential Function 1
Performs technical office support functions including the calculations of Earned Program Sentence Credits (EPSC) and Earned Discretionary Sentence Credits (EDSC).
1. Encompasses a knowledge of applicable statutes, appellate mandates, and how increments of time are awarded.
2. Researches case records to determine eligibility for EPSC and EDSC.
3. Organizes and maintains all files relating to the EPSC and EDSC.
Essential Function 2
Assist in regulating, monitoring, and processing information and documents regarding sentence calculations.
1. Responds to inquiries from Judges, States Attorneys, and the Prisoner Review Board regarding EPSC and EDSC.
2. Composes and types correspondence in response to the above requests.
Essential Function 3
Gathers information for preparation of reports.
1. Answers telephone.
2. Responds to inquiries.
3. Maintains tickler files and continuous individual in custody count sheets.
Essential Function 4
Monitors the Offender 360 System (O360) to ensure correct data for appropriate time awards, time revocations, projected release dates, and mandatory release dates.
Essential Function 5
Performs other duties as required or assigned which are reasonably within the scope of those enumerated above.
Minimum Qualifications 1
Requires knowledge, skill, and mental development equivalent to two (2) years of secretarial/business college OR completion of high school AND two (2) years of related office experience OR two (2) years of independent business experience.
Minimum Qualifications 2
Requires ability to keyboard accurately at twenty (30) words per minute.
Preferred Qualifications 1
Prefers at least two (2) years of experience working in a corrections records office.
Preferred Qualifications 2
Prefers at least two (2) years of experience performing basic business mathematics.
Preferred Qualifications 3
Prefers at least two (2) years of experience utilizing word processing software such as Microsoft Excel and Word or similar software.
Preferred Qualifications 4
Prefers at least two (2) years of experience interpreting legal terminology.
Preferred Qualifications 5
Prefers at least one (1) year of experience keyboarding and maintaining reports.
Preferred Qualifications 6
Prefers at least one (1) year of experience proofreading and ensuring documents are correct.
Preferred Qualifications 7
Prefers at least one (1) year of experience preparing and maintaining confidential files.
Employment Condition 1
Requires ability to pass the IDOC/IDJJ background check.
Employment Condition 2
Requires ability to pass a drug screen. The use of unauthorized drugs by an employee, regardless of the position held is prohibited.
Employment Condition 3
Applicants are required to abide by all vaccine and/or other medical standards as set out by the employer.
About the Agency
The Illinois Department of Corrections is a multicultural agency deeply committed to ensuring diversity, equity, and inclusion. This commitment is at the forefront of our operations, hiring, policies and procedures, and training. We recognize the benefit of workplace empowerment, the importance of diversity and fully support an environment where ALL employees are treated fairly, respectfully, and have equal access to opportunities and resources necessary to thrive and contribute to the agency’s success. IDOC genuinely values the differences of individuals in our custody and is committed to ensuring a healthy living environment where they feel valued, respected, and included.
Through our commitment to Diversity, Equity, and Inclusion (DEI), we shall establish and uphold agency policies and practices conducive to eliminating all forms of exclusion including, but not limited to, racism, ageism, ableism, sexism, discrimination based on sexual orientation and gender, and religious oppression.
The IDOC team works to serve justice in Illinois and increase public safety by promoting positive change in behavior of individuals in custody, operating successful reentry programs, and reducing victimization.
Employees enjoy excellent benefits, including health, vision, and dental insurance retirement plan and deferred compensation state holidays and other benefit time off, and pre-tax benefit programs. The department also offers extensive training and career advancement opportunities.
The Illinois Department of Corrections is proud to be an Equal Opportunity Employer.
Work Hours: See Below:
8:00 am – 4:00 pm, Monday through Friday
Work Location:
Taylorville Correctional Center, 1144 Il Route 29, Taylorville, Illinois, 62568
Agency Contact:
Kristine Hunt
Email: Kristine.Hunt2@illinois.gov
Posting Group: Office & Administrative Support Public Safety
This position DOES NOT contain “Specialized Skills” (as that term is used in CBAs).
APPLICATION INSTRUCTIONS
Use the “Apply” button at the top right or bottom right of this posting to begin the application process.
If you are not already signed in, you will be prompted to do so.
State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.
Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.
If you have questions about how to apply, please see the following resources:
State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid
Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.
The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
- donotreply@SIL-P1.ns2cloud.com
- systems@SIL-P1.ns2cloud.com
