CASUAL HIRE: Human Resources Assistant

Description

* * * * Applicants seeking short-term or part-time work with the University Hawaii may apply for Casual Hire positions, which include administrative, professional, and technical (APT) or instructional-type positions. Because of the temporary nature of these appointments, Casual Hire employees are not eligible for most benefits as provided to regular BOR and Civil Service employees. Casual Hire appointments may last for up to 89 days for full-time employees, and up to 1 calendar year for part time employees.

Title: Casual Human Resources Assistant
Hiring Unit: University of Hawaii – West Oahu
Position Number: Casual
Location: Kapolei
Salary Range: $28.00/hour
Date Posted: 05/29/2024
Closing Date: 05/30/2024
Schedule: 19 hours/week
Permanent/Temporary: Temporary

Duties and Responsibilities:

• Assists in the day-to-day operations of the UHWO Human Resources (HR) Office by performing a variety of clerical and administrative tasks in support of the HR office and in compliance with applicable University policies, collective bargaining agreements, and state and federal regulations.
• Maintains the personnel files for all employees and safeguards confidentiality of information and files. Ensures that documents are filed properly and in accordance with university guidelines and procedures.
• Prepares inactive files for storage using a scanning program and manages data and retrieval of information. Prepares files for transmittal for transferring employees.
• Maintains and audits the I-9 files to ensure that all employee documents are up-to-date and in compliance with Federal laws. Follows-up with employees when documents require updating or reverification.
• Coordinates the dissemination of information related to health benefits and other employee benefits such as Island Flex, Deferred Compensation, Tax Deferred Annuities, Workers Compensation, Temporary Disability Benefits, etc.
• Answers the main HR phone line, checks the HR email, and responds to inquiries.
• Performs other duties as assigned.

• Possession of a baccalaureate degree in business or related field and one year of progressively responsible professional experience with responsibilities for human resources, higher education, or public administration or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills, and abilities as indicated.
• Functional knowledge and understanding of principles, theories, federal and state laws, rules, regulations, and systems associated with human resources administration.
• Demonstrated ability to understand oral and written documentation, write reports and procedures, and communicate effectively in a variety of situations.
• Demonstrated ability to operate a personal computer and apply word processing software.
• Ability to interpret, summarize, and present information and ideas clearly and accurately in writing, verbally and through presentations.

• Cover letter indicating interest in the position and how the minimum qualifications of the position are met.
• Current resume
• References – names and contact information (telephone number and email addresses) of at least three professional references.
• Transcripts showing pertinent degree (copies of transcripts are acceptable, but official transcripts will be required at the time of hire.

EEO/AA, Clery Act, ADA

The University of Hawaii is an Equal Opportunity/Affirmative Action Institution and is committed to a policy of nondiscrimination on the basis of race, sex, gender identity and expression, age, religion, color, national origin, ancestry, citizenship, disability, genetic information, marital status, breastfeeding, income assignment for child support, arrest and court record (except as permissible under State law), sexual orientation, domestic or sexual violence victim status, national guard absence, or status as a covered veteran.