Administrative Assistant
Apply Here Job Description :
Gaming:
Welcome to the world of land-based gaming. At Light & Wonder, it’s all about the games, and our Gaming team builds cutting-edge technology, products, and content for the most iconic casinos and operators across the globe.
Position Summary
The Administrative Assistant provides administrative support to Gaming teams. This includes making travel arrangements, completing expense reports, planning meetings, preparing presentations, writing/typing notes and correspondence, organizing and more. This role handles information that is confidential and critical in nature and requires a high level of integrity and discretion. The ability to collaborate across all Gaming departments and outside parties to help build a culture of innovation, creativity and accountability is critical.
Responsibilities:
- Assist Gaming Business Leaders with travel arrangements (domestic and international), ordering and monitoring corporate credit card usage, completing expense reports, meeting planning and any other administrative duties as assigned.
- Perform a full range of administrative duties, including preparing PowerPoint presentations, writing/typing notes, correspondence, maintaining Excel spreadsheets, proofreading all written materials to ensure professional and accurate documentation.
- Ensure conference rooms and technology needs are set up prior to Business Leader/team meetings or events (both in person and virtual).
- Assist with developing and executing successful culture building activities, including team celebrations, company events, and training initiatives.
- Serve as a liaison between internal and external parties when planning team events inform attendees/participants of function dates and times, reserve meeting space, provide audio/visual and other ancillary equipment/materials as needed and hospitality services when appropriate.
- Assist with requests and orders for new employee setup (nameplates, space requirements, network accounts, and equipment including computers, telephones and supplies).
- Provide hospitality support for outside vendors and visiting employees including booking meeting spaces, ordering lunches, providing local recommendations for travel and lodging.
- Perform data management of departmental expenses, including communication with Finance and Accounting departments with monthly updates
- Communicate in person and through correspondence with high-level contacts inside and outside the company.
- Partner with other administrative assistants to provide back-up support as needed.
- 3-5 years of experience in an administrative role or similar
- High school diploma
- Knowledge of Microsoft Office – Outlook, Word, Excel, PowerPoint
- Experience with Concur is a plus
- The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit, stand, walk, bend, use hands, operate a computer, and have specific vision abilities to include close and distance vision, and ability to adjust focus working with computer and business equipment.
- This position is hybrid model, working in the office 3-4 days a week.
- May require evenings and weekends.
- May require travel.
