Executive Administrative Assistant
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- Draft executive level correspondence prepare letters, reports, minutes, proposals, expense reports, financial reports, presentations and other materials as requested.
- Coordinate travel arrangements including booking airfare, hotel and transportation accommodations consistent with company policies and guidelines.
- Maintain executives electronic schedule to coordinate meeting times, conferences, travel arrangements and appointments.
- Prepare executives for meetings, ensure that all documents are prepared in a timely and accurate manner.
- Coordinate meeting logistics including providing discussion materials for all participants, facilitating room set-up and tear down and ensuring needed equipment is operating.
- Answer telephone for the executives take and distribute messages to appropriate personnel, respond to inquiries from clients, vendors and personnel within scope of expertise.
- Maintain both electronic and physical file copies in an orderly and retrievable fashion.
- Complete special projects including researching, collecting information and reporting findings.
- At least 7 years of relevant work experience
- Exceptional attention to detail
- Strong verbal communication skills
- Ability to balance and prioritize multiple tasks
- Strong teamwork and collaboration skills
- Bachelor’s degree or equivalent work experience